In our continuing efforts to meet the physical, social and emotional needs of our patients, American Family Children's Hospital welcomes entertainment and special event programs that are properly organized and in accordance with the following guidelines:
- All requests must be scheduled and approved by Child Life Services, (608) 263-8175. A signed agreement must be sent to Child Life Services. Please complete the Outside Group Agreement form (pdf) and return it no later than two weeks prior to the event. Late requests will not be accepted.
- Visits may be scheduled on Sunday mornings and afternoons; Saturday mornings; Monday, Wednesday, Thursday and Friday afternoons and evenings.
- Groups should not exceed six (6) persons. The Children's Hospital needs space to have as many patients participate and not feel overwhelmed. If a formal performance requires more than 8 performers, the extra people will need to be negotiated. Groups that are visiting patients' bedsides must be limited to four (4) persons per group and must be accompanied at all times by a member of the Child Life staff.
- Due to patient confidentiality and HIPPA guidelines, youth performers must be at least 16 years of age and be chaperoned. Please note that this applies to any children, including the chaperone's own children. An exception may be made for a younger performer if the performance is scheduled somewhere other than a patient care unit.
- Performances should be kept to around 45 minutes because of the varying attention spans and activity tolerances of the children. Please note that children will come and go during a performance, activity or event.
- Please have the entirety of your group arrive 15 minutes prior to your scheduled time and meet at the hospital (not the clinics) main entrance information desk. Please have Child Life Services paged on pager ID number 4769. A Child Life staff member will meet and accompany you during your visit. If your group is unable to comply with your scheduled time, it is possible that Child Life Services may be unable to accommodate your group due to other patient needs and/or scheduled events.
- Absolutely no photographs or videotape may be taken of patients due to the hospital patient confidentiality policy.
- Content of presentation should not include emotionally-laden themes (i.e., death, separation, abandonment, mutilation, injury, illness, medical procedures or personnel).
- Costumes must not be frightening (e.g., gorillas, monsters, etc.) or emotionally provocative (e.g., Captain Hook). Faces must be left unmasked and uncovered, except for face makeup, unless approved in advance.
- Activities may not include the use of fire, candles, fireworks, knives, latex balloons or any other unsafe, potentially harmful materials.
- Only food that has been commercially prepared and individually packaged may be brought into the hospital. This is in compliance with public health laws. If you wish to bring any type of food, please make arrangements with Child Life staff in advance. Please avoid items that may contain nuts, coconut, popcorn or small, hard candy.
- Safety should be considered with you activity/event. Any toys, games or items that you intend to distribute during your visit must be approved by Child Life Services in advance. All such items must be new purchases and not gift-wrapped. These are safety precautions as recommended by the U.S. Consumer Product Safety Commission and must be followed. No latex balloons are permitted in the Children's Hospital.
- If you do not have a specific activity planned in advance, the following are some suggested activities: Parties, games, sing-a-longs, musical performances, Bingo, scavenger/treasure hunts, skits, puppet shows, magic shows, cookie-decorating, art and craft projects. Please note that groups need to provide their own supplies, including any prizes.